Corporate Event Planning: Top Questions to Consider
Hosting corporate events is a great way to stay competitive and relevant in an overcrowded industry. Corporate events bring employees, current and prospective clients, and business partners together to discuss new ideas and how to grow the company. To ensure that you are on the right track during the event planning process, there are a number of questions you should ask. With more information at your disposal, you can reduce the odds of errors and delays and maximize your chances of a successful corporate event.
Questions to Ask When Corporate Event Planning
1. How Many People Will Be Attending?
It is important to get an estimate for the number of attendees you will have at your corporate event. If you estimate too many people, you could end up losing money that could be better spent elsewhere. Guess too few and some guests may miss out on good food and activities. If you prefer traditional methods, consider sending out RSVP cards to your guests. You can also use technology such as social media to get an estimate. You can also calculate based on who you could realistically expect to come.
2. How Will I Inform Employees of the Event?
As you want as many employees as possible to attend your corporate event, it is important to plan far in advance. You should ideally let your staff know several weeks before the event date, or if possible, a couple of months. There are numerous ways that you can inform employees of the event, such as through standard mail, email, or newsletters sent out at work. To ensure that the event is not forgotten, send follow up emails a couple weeks before the event, a couple days before the event, and again the day before the event.
3. What Kind of Event Will Be Most Successful?
Corporate events can range from incentive trips and trade shows to board meetings and seminars. However, one of the most popular types of corporate events includes team building activities. Whether on-site or off-site, team building exercises are one of the best ways to identify leadership skills and develop critical thinking in your organization. In addition, corporate events involving team bonding exercises can be a fun way for your team to get together and have fun. There is no better way to build better teamwork and stronger communication within the workplace.
4. What Will the Company Gain from the Event?
Corporate events can provide a wide range of benefits to both employees and management. As more and more companies push to digitalize business operations, the need for face-to-face communications continue to grow. A corporate event allows businesses to meet prospects, build relationships, and sell more products and services. Corporate events also allow employees to get to know one another better. Through various exercises and events, employees can learn each other’s skillsets, knowledge base, and leadership abilities. This can come in handy later on when working together on projects in the workplace.
5. How Will the Company Receive Feedback from the Employees?
Feedback from employees is crucial following a corporate event. When employees provide feedback to management, higher ups are able to make any necessary changes that help make staff happy and to create a more pleasant work environment. There are many ways for companies to receive feedback, such as through email or special web pages that allow for private commenting. For a more personal approach, employees should also be able to talk face-to-face with management about their ideas and concerns without fear of judgment or retaliation.
6. Can I Schedule this Event Again for Future Corporate Events?
If you find that the event is successful, there is a likelihood that you will want to schedule another one in the future. Unfortunately, not all types of events can be easily replicated. Certain types of corporate events, such as team building exercises, can be sought again and again. There is also room for flexibility as team building activities can be scheduled on-site or off-site depending on the unique needs of the company. The ability to reschedule events is highly important as you may want to use team building exercises to welcome new employees to the team later on.
Schedule a Corporate Team Building Event
Team building activities have been found to deliver countless benefits to staff in the workplace, such as improved productivity, improved communication, increased motivation, and positive reinforcement among workers and management. These exercises can also act as a fun bonding event that promotes trust, confidence, and responsibility. Businesses as a whole can greatly benefit from corporate events consisting of team building exercises as these activities can be useful for targeting staff with impressive leadership skills. Learn more about team building activities or schedule your corporate event today by contacting Bond’s Team Building.
Corporate events are a fun and effective way to engage employees, clients, business partners, and industry professionals all in one convenient location. To ensure that the event goes off without a hitch, it is important to properly organize each aspect in a detailed plan. From the event location to the type of food you will serve, each component is as important as the next. If you are planning an upcoming business function, follow this corporate event planning checklist to ensure you are on the right track.
Having set business goals and objectives from the get-go can help reaching them more realistic. Have a general idea of how many people you want to attend the event and find ways to reach this number. Do you want your conference to turn a profit? If so, consider how much you want to make in total.
Choosing professionals to speak at your event can be challenging. Not everyone who claims to be a “public speaker” has the background and communication skills needed to really move an audience. The content and the delivery of the speech need to be authentic if you want the speaker to connect to the audience and form a line of trust.